What Are the Different Office Administration Job Options?

Estimated reading time: 5 minutes

When you hear the word office administration, several things come to mind regarding the duties associated with these types of jobs. The basis of administrative work is to provide all the other workers in the office with the support they need to continue doing their jobs.

Not sure which administrative position you’d like to earn a certificate of completion in? There’s no need to worry; take some time to scroll through our list of office jobs and get ready to start your career.

Administrative Assistant

Administrative assistants perform various tasks in the office setting. This can range from answering the phone to scheduling client appointments throughout the workweek.

It’s your job to perform the duties of a secretary to ensure the office continues to run smoothly. In most cases, the education requirements are to at least have a high school diploma.

However, if you’d like better pay, we recommend learning other valuable skills such as data entry and knowledge of various databases. Different organizations use their own set of technology to protect data entered into it.

The more tech you’re able to use, the better off you’ll be when taking on entry-level jobs such as this one. Keep in mind that while the typical duties of assistants encompass secretarial work, you’re often tasked with doing much more than this.

Financial Clerk

Another everyday office job is as a financial clerk. In an entry-level position, according to the bureau of labor statistics, the average pay is $19.96 an hour, which can increase over time as you continue to gain experience.

To be considered for this type of position, most employers will note if you have an educational background in accounting and bookkeeping. The reason for this is that they need to be certain that you’re able to keep the company’s finances organized for record-keeping and auditing purposes.

You will review any and all transactions made within the organization for accuracy. There are other office job titles that this position might fall under, including:

●      Bookkeeper

●      Auditor

●      Accounting clerk

While these positions might differ slightly, the duties remain similar in nature.

Typist

Are you able to type quicker than anyone you know, making little to no grammatical errors? If this sounds like you, considering a position as a typist might be the way to go.

As a typist, one of your primary duties is to take the documents you’ve been given and transfer the information to the technology database of the organization. It’s also your job to do this without making any errors in spelling or grammar.

You might also find yourself sitting in meetings as the designated recorder of minutes. You’ll be responsible for taking the verbal narrative of the meeting and putting it into text form for future review.

If you decide to earn a certification in this field, you must know that you’ve got to keep the data you’re given confidentially. Failing to do this can breach the policies of your workplace, putting your position in jeopardy.

Client Relations Manager

The bureau of labor statistics states that the average salary of a client relations manager is $75,000 a year. This is a significant pay raise for an entry-level position, but there’s a reason for that.

The primary duties of a client relations manager are to nurture and build relationships with the companies client base. You’ve got to have a clear plan that will allow you to connect with clients and meet their various business needs.

This also means you’re in charge of scheduling regular meetings to update clients on what steps the company has taken to meet the end goal. You’ll serve as the point of contact between the client and the company at all times.

Don’t forget that this also means you’ll be the one that collects feedback from the client and relays it to your team to improve the processes used to meet the client’s needs.

Material Recording Clerk

Keeping track of your company inventory is essential, or the organization could find itself missing not only merchandise but losing money as well. As a material recording clerk, you’ll do things like:

●      Track changes and trends in production

●      Create reports about changes in inventory

●      Record shipped items

●      Organize processes such as assembly and distribution

In other words, every piece of inventory shipped to or from the company’s warehouse will be tracked by you. If there are discrepancies in the tracking records, you’ll be the one that has to answer for it.

The median pay according to BLS, as of 2020,  for this position is $18.50 an hour, and most employers only require you to have a high school diploma. However, there are a select few that will prefer applicants that have hands-on job training.

Mail Clerk

As far as office jobs are concerned, one of the most important is the job of the mail clerk. If no one distributes or organizes the mail, it becomes easy for companies to miss payments or other forms of communication between themselves and their clients.

As a mail clerk, it’s essential that you take the time to separate and distribute mail based on the specific departments within your organization.

To earn a job in this position, you’ll need excellent organizational skills and a keen eye for detail.

Office Administration: Finding the Right Job for You

When it comes to office administration jobs, the number of positions you could commit to are endless. From working as a financial clerk to performing secretarial duties, there’s something for everyone.

If you need more information on a specific certification or are ready to obtain your certificate of completion, contact InterCoast and let us lend you the helping hand you need.

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